Depot Manager Tutorial 20:

Creating Evidence Reports


Depot Manager can create reports for two main categories of data: maintenance and evidence. Evidence reports are used by maintenance and administrative personnel to observe and report the fleet-wide download status of video evidence.

You can create reports for past events, and create report subscriptions to regularly receive emailed reports in the future. The report subjects are not configurable. For a report request, you can select the depot and enter start and end dates.You can also filter devices/depots via a user name.

  1. Click Reports > Maintenance to open the Maintenance Report window.
  2. Select a Depot from the drop-down menu, or click the selection box to select All Depots.
  3. Select a user from the User Name drop-down menu, or click the selection box to select All Users.
  4. Click the Start Date and End Date fields to open a calendar for entering start and end dates, then click Search. Depot Manager displays the results in graphs.

Evidence Search Results

Evidence search results include the following:

  • Video Downloads by Type
  • Video Downloads by Status
  • Video Downloads by Categories
  • Video Downloads by Types – Date Wise
  • Video Downloads with Status Pending
  • Video Downloads with Status in Progress
  • Video Downloads with Status Partially Completed
  • Video Downloads with States Completed
  • Video Downloads with Status Failed

To see specific results, click the correlating tab. For example, click on the Disk Failed tab to see a list of devices that experienced failed disks during the specified period.

Downloading Report Results

After creating a report, you can download the results in .csv and/or .pdf file formats.

  • Click the .csv button to download a .csv file.
  • Click the .pdf button to download a .pdf file.

Creating Evidence Reports Subscription

You can also create email subscriptions so that users automatically receive regular emails of the evidence reports.

  1. Click Reporting > Subscriptions to open the Email Subscriptions window.
  2. Click + to open the Add Subscription window.
  1. Select a depot from the Depot drop-down menu, or click the selection box to select All Depots.
  2. Click the selection box for Evidence Report.
  3. Enter a Description, if desired.
  4. Select how often to send the reports from the Occurrence drop-down menu. Select from DailyWeekly, or Monthly.
  5. Enter an Occurrence Time. This is the time when the report is generated, and then emailed to the selected recipients.
  6. Select a File Type from the drop-down menu. Select from .csv, .pdf, or Both.
  7. Click the selection box to Include downloads for all users.
  8. Enter the email addresses in the Email address list for the desired recipients of the reports. Separate the email addresses with commas.
  9. Click Save.