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CMPS Schools 02

Adding, Editing and Deleting Schools

Adding Schools

You can add new Schools in the database with the Schools Management tool. First, click the School Details tab located in the upper left section of the screen. The School Details screen displays.

To add a School record:

  1. Within the School area, enter Name and Code, select Type (APS, Charter, Non Public or Public) and Level (Elementary, Middle, High or Other).

  2. Within the Address area, enter the necessary information in the corresponding text boxes.

    Use the Coordinates Tool to disclose School’s Coordinates (Geocoding).

    To learn more about this tool read Geocoding here.

  3. In the Additional Information area, enter other specific information in the provided text boxes, including minimum and maximum walk distance to School and Stops as well as minimum and maximum distance between the School and the Stops.

  4. Enter Student’s Emergency Contact Name and phone number.

    For a clearer view of what’s involved in steps 3 and 4, see the corresponding image in the next section Editing Existing Schools.

  5. Click on Save As New School to save the School Details.

Editing Existing Schools

School Details

You can edit Schools existing in the database with the Schools Management tool. Once in the School Details screen, find and click the record icon on the left of the School that you want to edit. The School Details screen displays the information assigned to that School.

To edit the school record:

  1. Within the School area, edit Name, Code, Type (APS, Charter, Non Public or Public) Level (Elementary, Middle, High or Other).

    The Last Update field lets you see when the file was updated. To view a complete School Changes Report, click the hourglass button on the right.

  2. Within the Address area, enter the necessary information in the corresponding text boxes.

    Use the Coordinates Tool to disclose school’s coordinates (Geocoding). To learn more about this tool, read the Geocoding tutorial within the School Management chapter.

  3. Click the double arrow to the right of the Additional Information tab to expand the dialog and enter other specific information in the provided text boxes (see image below), including minimum and maximum walk distance to School and Stops as well as minimum and maximum distance between the School and the Stops.

    If a hazard has been established, this dialog allows you to type related notes in the Hazard text box and upload the corresponding file by clicking the Hazard File browser to locate it in your computer, selecting it and clicking the Add File button.

  4. Click the double arrow to the right of the Emergency tab to expand the dialog (see image below) and enter student’s emergency Contact Name and Phone Number.

  5. Click on Update Existing School Details.
See the details of the Additional Information dialog in the following image:

Bell Info

If you need to edit the bell time information:

  1. Proceed to the bell time dialog by clicking on the Bell Info tab.
  2. Edit the existing information as needed.
  3. Save by clicking the Update Existing School Details button below.

Bell Times

To learn about this topic in detail, proceed to the Setting Bell Times tutorial within the School Management chapter.

Deleting Existing Schools

You can always delete an existing school record from the database with the School Management tool. To do so:

  1. Find the School to be removed in the scroll-down list and click on the record icon on the left of the school name to select it. The selected School is highlighted and its data is displayed in the corresponding School Details text boxes.
  2. Click the Delete School button at the bottom of the dialog. A new window appears showing details of the impacts of deleting the school record, and warning you that the action can not be undone.
  3. If you are sure you want to delete the school record, click OK. Otherwise click Cancel.
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